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Compliance Passports

Manage staff and contractor compliance with our dynamic passports to track training, accreditation, worksite entry requirements and more.

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Set up for success

Our team works with you to capture compliance requirements, create self service portals and QR code signup tools for staff and contractors

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Set and forget automation

After initial setup, our platform will take over automatically, capturing staff and contractor compliance statuses with dynamic alerts sent to your teams as needed

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Easy-to-use software

Our simple, accessible software has successfully processed interactions with millions of people of all ages, devices, and technical capabilities.

Our Passports in Action (Case Studies)

Currently Sodexo Australia, Toyota Materials Handling, and Melbourne City Council are just a few examples of companies are using our passport technology to ensure staff and contractors are meeting regulatory requirements in different locations.

Certain rules in Australia over the last few years have meant people need to meet certain compliance criteria and have them approved by supervising staff or managers. (eg vaccine doses, a recent negative medical test result) before they can enter a site, or come to the warehouse. Our simple signup form allows contractors to create profiles, admins to approve them, and it only takes a few minutes.

Dashboards, reports and alerts then drive the tasks for the operations team to easily stay on top of thousands of employees around the country.

Our passports help manage compliance requirements for large, dynamic workforces.

The platform is fully customisable to meet your exact requirements without compromise.

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Add your employees

Add individually, import via HR software integration, or provide a QR Code and/or URL for people to self register.

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Configure settings & reminders

Decide how much information to capture, invite other administrators, and configure automatic reminders.

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Sit back and relax

Our platform will send automatic reminders, collect status on schedule, and alert you when action is required.

Case Study

Toyota Material Handling

Toyota Materials Handling Australia uses our compliance passports and location checkins nationally to manage workforce entry based on different state government rules

Automation

Automate compliance
with custom reminders.

Configure an unlimited number of reminders, with any depth of rule layers to ensure you are collecting staff and contractor details on time in a central reporting locations

Compliance coverage

View compliance status at any time

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Location-based

Send specific request for people in different region

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No profile activity

Remind every 7 days if profile is empty

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Management alerts

Notify specific people on expiry or non compliance

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Highly configurable features to meet your business compliance needs

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Information Notice and/or message

Include a notice shown at top of the Compliance Portal, with the ability to add a custom welcome message and a public contact support email.

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Legal addendum

Add or modify the terms and conditions related to the use of the platform, for example data protection and privacy, liability and indemnification, user obligations or clauses specifying the conditions under which the agreement can be terminated or cancelled by either party.

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Identification details

Capture additional information to identify someone, e.g. driver’s license or employee ID.

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Reporting categories and other info

Create a list of selectable groups for reporting e.g. departments, work groups, employment type, etc with the added option to capture mobile, email, date of birth and/or the client number.

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Postcode-based rules

When this feature is enabled, management can capture their employees’ postcodes in order to enforce any area-specific rules that may apply at a particular location.

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No profile activity

Automatically send reminders to staff every 7 days to fill out their passport if their profile is still empty.

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Management alerts

Notify specific people on expiry or non compliance.

Complete vaccination compliance

Depending on the industry and location, companies may be required to implement vaccination policies to comply with legal or regulatory requirements. Some countries or regions may require proof of vaccination against certain diseases before allowing travellers to enter. Using Comply Group’s Vaccination Compliance feature businesses can ensure compliance with these regulations, avoiding travel disruptions and delays associated with any vaccination requirements.

Request the following information from your staff:

  • Employee and/or contractor vaccination status

  • Vaccination administrator

  • Date of vaccination

  • Vaccination manufacturer

  • Reason for not being vaccinated

Features include:

Vaccination scheduling

Ask employees to include the date at which they have scheduled a vaccination, including a booster shot of the same type of vaccination, if required.

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Vaccination certificate upload

Require an upload of vaccination certificate, along with clear instructions on how to upload, and the type of evidence you require.

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Medical Exemption upload

Allow people to upload a valid medical exemption, along with the option to require a medical exemption expiry date.

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Deletion of approved evidence.

Allow admins to delete approved evidence once it has been approved, ensuring

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IHI redaction feature

Staff can securely upload any certificate or proof of vaccination whilst protecting extremely sensitive private health and medical information about your staff. When enabled, Individual Health Identifier (IHI) numbers are automatically redacted from certificates, with the ability to manually redact IHI numbers on previous certificates uploaded to the system.

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Comprehensive Test Tracking

Depending on the industry and location, companies may still be required to implement COVID-19 testing policies to comply with legal or regulatory requirements. In many cases, compliance with these requirements is necessary to ensure the safety of employees and contractors, avoid penalties, and maintain business continuity. The test tracking feature within our Compliance Passports product

Request the following test information:

  • Require an attachment of each test result, and if required, allow for delayed test results by not immediately requiring the result and evidence straight away.

  • Test result method capture - e.g PCR, RAT

  • Test administrator capture

  • Add historical tests to a passport

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Pathology Lab integration

When enabled, test results will be automatically received from the lab.

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Auto-reminders

Configure a set of custom rules to automatically send reminders to staff to upload their test results.

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Notifications

Notify all or select admins via email when new medical exemption or vaccination certificate evidence is available for review, and/or when a passport holder reports a positive result.

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Data

Configure the number of days after which test results will be automatically deleted, or alternatively disable auto-data deletion.

Features

Packed full of options and features.

Complete oversight of all types of compliance data across workforces of all sizes. Keep track of various different compliance requirements

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Configuration

  • Employee opt-in

  • Privacy opt-out

  • Privacy addendum

  • Check-in integration

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Staff data

  • Employee ID

  • Sub-brands

  • Postcodes

  • Departments

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Compliance rules

  • Training

  • Accreditation

  • Insurances

  • Vaccines

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Reporting

  • Expiry reports

  • Coverage predictions

  • Coverage breakdown

  • Exportable reports

Integration with our other
flexible and powerful tools

Time & Attendance

Comprehensive QR Code time sheeting solution with geofencing, comprehensive awards calculation, and payroll integration.

Learn more
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Workplace Checklists

Simple, customisable checklists designed to meet strict compliance reporting,  auditing, and automation requirements.

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Watchlists

Keep track of any known Security Threats, Very Important Persons (VIPs) or Persons of Interest (POIs).

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Booking Manager

Manage staff and visitor bookings across multiple locations.

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Integrated Compliance Manager features

Check Ins

Comply Group's Check-In Portal is an easy-to-use browser-based tool using a unique location QR code. A cloud-based, digital tool packed with tonnes of customisable features to make the check-in process as seamless as possible for users, at any given location. The product assists organisations with tracking all visitor and staff movement in the building and be aware of their location at any given time, this can be useful for security, contact tracing, emergency or evacuation purposes.

Using our Check-ins product along with our Passports, businesses can integrate one or many sources for passport verification and check in linking to allow for cross reference of data across passports at one or more given check in locations. Management can configure how they’d like to restrict entry based on various passport requirements.

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Require and verify passport number.

Prevent people from checking in without a valid passport number.

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Only allow people with approved evidence to enter.

Reject entry to a location if the passport does not display required evidence of a driver’s licence, valid vaccination, or particular accreditation.

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Require matching name/phone number.

Using this feature the system will automatically compare the passport with check-in information and reject if they are not the same.

PRICING

Our pricing is incredibly simple.

STANDARD
$2
PER MONTH / PER PASSPORT
Book a demo

Enterprise

Scalable, high impact, for larger Organisations or growing Corporations.

Do you need a solution that can grow with your company and meet all of your unique needs?

We have you covered with our flexible pricing options and generous discounts for those larger organisations that are ready to make a long-term commitment.

Let's work together to find the perfect fit for your company.

Get in touch with us today and let's get started!

Let’s get in touch.
PROGRAM FAQS

Frequently Asked Questions

How long does setup take?

Typically 1-2 weeks. Simply provide us with the compliance requirements and our team will get to work setting the system up for you.

Can we request changes?

Yes. We love extending the platform to work exactly as needed. Just ask and we can scope out changes.

Can I see it in action?

Yes. Request a walk through of the platform, we can also set up a demo account for you to access.

How does pricing work?

We have very competitive pricing. Get in touch now to chat with our team about your requirements.